GSA Government-wide Section 508 Accessibility Program

CIO Council Best Practices Webinar: Accessible PDF

The site to register for the SECTION 508 BEST PRACTICES WEBINAR of the CIOC Accessibility Community of Practice is now open! This is the latest “best practices” document from the “Document Accessibility Community of Practice subcommittee.”

TITLE: Accessible Electronic Documents: Section 508 Basic Testing Guide for Making an Accessible PDF (Portable Document Format)

TIME: September 29, 2015, 1:00 to 2:30 p.m.

SUMMARY: This webinar will review the “DRAFT Section 508 Basic Testing Guide PDF (Portable Document Format).” We will focus on the work of a single community of practice, the Accessible Electronic Document Community of Practice (AED COP).

Earlier this year, the AED COP submitted a draft of the “Harmonized Processes for Section 508 Testing: Baseline Tests for Accessible Electronic Documents—PDF Portable Document Format” as a best practice to the Best Practices subcommittee of the Accessibility Community of Practice of the CIOC.

When it is finalized, this best practice will establish the minimum steps required to determine whether an electronic document published in PDF passes or fails Section 508 requirements. The tests have been agreed upon as part of an effort to provide a unified approach for Section 508 testing across government, to increase consistency and to build confidence in test results shared between agencies. The draft is being reviewed and a final version will be released soon. The draft version in this session of the Section 508 Best Practices Webinar series will introduce audiences to this new testing guide.

The AED COP is creating additional resources for use by experienced 508 testers as well as document authors with little to no 508 experience. All resources are based on the agreed upon tests. This live demonstration will:

  • Highlight the minimum steps required to determine whether a PDF passes or fails Section 508 requirements.
  • Show participants how to Test PDF Documents with Adobe Acrobat Professional.
  • Provide examples of inaccessible and accessible content in PDFs.

This session of the Section 508 Best Practices Webinar series follows on from the earlier webinar in this series on Accessible Communities of Practice (COP). Earlier this year, the AED COP presented “Accessible Electronic Documents: Authoring Guide for Making an Accessible Document in MS Word 2010.” See (February 2, 2015).
WHO SHOULD ATTEND: This training is geared for government employees who have experience using Adobe Acrobat Professional and basic accessibility concepts. This training is not a beginner course.


Holly Anderson, Policy Liaison for Individuals with Disabilities, Office of Postsecondary Education, U.S. Department of Education

Crystal Jones, Management and Program Analyst, Office of the Chief Information Officer, U.S. Department of Education

MODERATOR: Timothy Creagan, Senior Accessibility Specialist, U.S. Access Board

Today’s session is eligible for attendance credits from the Great Lakes ADA Center. For further information on how to obtain those credits, please review the information provided at registration.

To Register:

On-line registration is available at .

Instructions for accessing the webinar on the day of the session will be sent via email to registered individuals in advance of the session.

Co-sponsored by the Accessibility Community of Practice of the CIO Council and the U. S. Access Board.

About the Webinar Platform: The session will be delivered using the Blackboard Collaborate Web Conferencing System. Closed Captioning and Video Interpreter will be available via the webinar platform. Audio and visuals for this session will be presented through the webinar platform. Individuals may also choose to access the audio via telephone. A non-toll free telephone number will be provided. Individuals will be responsible for any long distance fees associated with participation via telephone.

The Blackboard Web Conferencing System is compatible with Windows and Mac Operating Systems. It supports Firefox, Internet Explorer and Chrome web browsers. Specific requirements for the system can be found at:

First Time Blackboard Collaborate Users: We recommend that you prepare your technology prior to the session. Depending on your organizational policies you may need the assistance of your IT Staff if firewalls prevent you from downloading files. If you plan to log into the on-line webinar system to view the presentation, listen to audio, access captioning and Video Sign Language Interpreter and/or submit questions it is important that you follow the instructions for checking your computer system to ensure that it is configured correctly and you have the necessary software to access the webinar platform.

Step 1: Visit and under the First Time Users option choose “Blackboard Web Conferencing”.

Step 2: Verify that you have the correct software version installed on your system.

Step 3: Use the available configuration room to check your audio settings.

We STRONGLY recommend you do this well in advance of the session to allow for any necessary troubleshooting.

Note: Individuals who are using Screen Reader Software should review the instructions and information available on-line at:

Questions regarding the technology utilized for this program should be directed to or to 877-232-1990 (V/TTY).