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Create Accessible Documents

Learn how to create accessible Microsoft Word documents that conform to the Revised 508 Standards.

AED COP Guidance

The resources in this section were developed by the Federal CIO Council Accessible Electronic Documents Community of Practice (AED COP).

MS Word 2013

MS Word 2010

Training Videos

Other Tips

  • Ensure the file format is .docx in order to preserve accessibility features. Other formats that can be produced by Microsoft Word (RTF, DOC, TXT, and ODF) may not be accessible.
  • Establish reusable accessible design templates to reduce the level of effort associated with generating accessible electronic content.
    • When developing templates, follow responsive design principles that support accessibility on different types of devices.
  • Advocate for using authoring tools and document converters that enable users to author accessible documents. Where possible, upgrade existing tools (e.g., Microsoft Office 365 and Adobe Acrobat Professional DC) enterprise-wide to the latest version. Benefits include greater support for:
    • Authoring and evaluation features that make it easier to create accessible documents;
    • Conformance to the new software-authoring tools requirements in the Revised 508 standards.

Agency-Developed Guidance

The resources in this section were developed by Federal agencies, and shared here for your convenience.

Related Resources

Reviewed/Updated: May 2018