GSA Government-wide Section 508 Accessibility Program

Create Accessible Electronic Documents

A compilation of federal guidance, checklists, and testing information for creating and maintaining accessible documents in various popular electronic formats, including Word, PDF, Excel, and PowerPoint. Sources for these resources are identified by abbreviations for federal components. Other valuable guidance from non-federal sources, including industry and academia, can be found from internet search using relevant keywords such as "accessible document".

Microsoft Word Format

Guidance: methods, tips, and techniques on how to author and check an electronic Word document to make it Section 508 accessible.

Checklists: sets of yes/no or pass/fail checkpoints to help find and fix accessibility issues in Word documents.

Testing: information on conducting formal tests and remediation on already-authored and formatted Word documents.

Portable Document Format (PDF)

Guidance: methods, tips, and techniques on how to author and check an electronic PDF document to make it Section 508 accessible.

Checklists: sets of yes/no or pass/fail checkpoints to help find and fix accessibility issues in PDF documents.

Testing: information on conducting formal tests formal tests and remediation on already-authored and formatted PDF documents.

Microsoft Excel Format

Guidance: methods, tips, and techniques on how to author and check an electronic Excel document to make it Section 508 accessible.

Checklists: sets of yes/no or pass/fail checkpoints to help find and fix accessibility issues in Excel documents.

Testing: information on conducting formal tests formal tests and remediation on already-authored and formatted Excel documents.

Microsoft PowerPoint Format

Guidance: methods, tips, and techniques on how to author and check an electronic PowerPoint document to make it Section 508 accessible.

Checklists: sets of yes/no or pass/fail checkpoints to help find and fix accessibility issues in PowerPoint documents.

Testing: information on conducting formal tests and remediation on already-authored and formatted PowerPoint documents.

See Agency Shared Guidance for other resources from agencies.

Abbreviations for Federal Component Sources of Information

  • AED COP - Accessible Electronic Document Community of Practice
  • CIOC ACOP - CIO Council Accessibility Community of Practice
  • CMS - Centers for Medicare and Medicaid Services
  • DHS - Department of Homeland Security
  • ED - Department of Education
  • FDA - Food and Drug Administration
  • GSA - General Services Administration
  • HHS - Department of Health and Human Services
  • Interior - Department of Interior
  • NIH - National Institutes of Health
  • SSA - Social Security Administration
  • VA - Department of Veterans Affairs